Office of the Central Purchase Unit, 

National  Institute of Technology Srinagar.

SHORT TENDER NOTICE 

DATED.  12.07.2010  

 

On behalf of Chairman NIT Srinagar, Sealed Bids affixed with revenue stamps worth Rs.5/- are invited from the Registered Dealers/Suppliers/manufactures  for supply of furniture items for  Estate  Department:-

The detailed bid document with specifications, quantity, EMD and terms & conditions, can be obtained from the office of the undersigned against a bank draft /cash receipt (non refundable) for Rs.100/- in  the name of Director NIT, from 14.07.2010 to  26 .07.2010. The bid document shall also be available on the Institute Web Site www.nitsri.net where from it can be down loaded. In this case, the cost of Bid document should be attached with the bid in the form of Bank Draft in the name of Director, NIT, Srinagar. Bids can be submitted in the office of the Chairman CPU  up to 27.07.2010 (2.30p.m) and will be opened on the same day at 3.00 P.M in the office  of the under signed. The institute reserves the right to reject any or all tenders without assigning any reason thereof.

 

 

No:-NIT/CPU/10/ 143-50                                               Chairman

Dated:- 12.07.2010                                             Central Purchase unit

 

 

Central Purchase unit

National Institute of Technology Srinagar-190006

Tel:- 0194-2424792/2429423/2424809/2424797 Fax:- 0194-2420475               

 

 

                                                                                                                     No. NITS/CPU/ /2010/143-50

                                                                                            Dated.  12.07.2010 

M/S…………………………………..

……………………………………….

 

Sub:    Invitation of Bids  for the supply of  Furniture items  for  students Hostel  through  Estates Deptt.

 

Dear sir,

 

1…You are here by invited to submit your most competitive Bid  for the  goods/equipments with  detailed

specification of these goods/equipments as give  in Annexure-A. The offer to be submitted in two bid System

2.   (Envelope- A (Technical Bid) It should contain the following;

(a)  Authorization dealership certificate from the manufacturer.

(b)  Valid tax clearance certificate for bidders from J&K State.

(c)   Technical literature for the goods/equipment

(e)   Bid security as mentioned in the schedule of requirements in the form of Bank draft in  favour  of Chairman,

Central Purchase Unit NIT Srinagar.

(f)   Dealership certificate of manufacturer.

(g)   Certificate of sale after sale service support wherever  necessary.

(h)   Proof of  legal status.

3.   (Envelope-B (Price Bid) It should contain the following

(a)   Bid prices  in Indian rupees

(b)   Bid price should be firm for the bid validity period

©    All duties, taxes and levies payable must be in the price schedule

(d)   The rate quoted should be DDP NIT Srinagar.

(e)   Bid price should be without over writing, however minor over writing should be clearly signed by the bidder. In

case of any discrepancy between price quoted in figures and words,  the price quoted in words shall be accepted.

(f)  The rates should be  covered with transparent  tape.

(g)   Bid form in the format given in Annexure-B

(h)  Technical specification Schedule as per Annexure-C

(i)   Price bid schedule in the format enclosed in Annexure-D

4.   Validity of Bids

Bids shall remain valid at least for 90 days from the date of opening.

5.   Evaluation of Bids.

(a)    The purchaser shall evaluate and compare the bids which are found substantially Responsive.  i.e which are

(i)     Properly signed

(ii)   Conform to terms and conditions and technical specifications.

(iii)  Accompanied with Bid security and all other documents

(b)   Bids shall be evaluated separately for each item.

6.   Award of contract

(a    Contract shall be awarded to the bidder whose bid is commercially, technically responsive  and offered at

lowest  evaluated price.

(b)  Successful bidder shall be notified about the award of the contract where  in terms and  conditions of  supply

shall be incorporated.


7.      Payment.

          80% payment shall be made  after delivery of items  at NIT  Srinagar Campus   in  good condition  and as per

          specifications and  remaining 20% payment shall be made after  successful   commissioning and installation of 

         goods/ equipment.

8.      Warranty:

(a)     All goods shall carry comprehensive standard warranty of one year.

(b)     Goods/Equipment having unit price above Rs.5.00 Lacks shall carry comprehensive  warranty of two years.

(c)     Bidder shall clearly indicate the arrangements for support and maintenance during the   period warranty/

          guarantee shall be in force.

 9.     Performance security.

 (a)    Successful Bidders shall submit performance security promptly after award of contract.

 (b)     Performance security shall be in the form of Bank Guarantee for the amount as mentioned in the award of

          contract letter/supply order. However it shall  not exceed 10% of the  contract  value. The performance security

         should be valid for  period 60 days beyond the warranty period.

 10.    Settlement of disputes.

          Settlement of any dispute will be made under the jurisdiction of Srinagar  court.

 11.    Liquidated Damages.

          If the bidder after accepting the purchase order of goods/equipments or services, fails to  deliver any or all of

          the  goods/equipments or to perform the services with in the specified period, a penalty of 15 paisa per hundred

         per  day shall be charged. The maximum penalty  can be limited to 10% of the cost. Once  maximum is reached

         NIT Srinagar may proceed on  its own to consider the  termination of the supply order.

12.     Submission of Bids.

(a)      Bids should be properly sealed.

(b)      The two envelopes A & B should be kept in separate one envelope. Enquiry No., due date of  opening and

          Quotation for supply of Furniture.  must be  mentioned on this envelope.

(c)     Bids should be addressed to Chairman Central Purchase unit NIT Srinagar.

(d)     Bids shall be accepted up to one hour before opening.

(e)      Bidders  not from Srinagar shall dispatch bids sufficiently well in advance s as to reach the destination one day

          prior to bid opening.    

13.     Bid opening

(a)     The Technical Bid(Envelope- A) will be opened  first at.15.00 hours on  27.07. 2010 and price  Bid

          (Envelope-B)  of the  bidder  will be  opened after qualifying the Technical Bid (Envelope-A). 

(b)    Interested bidders can attend the bid opening.

14.    Not withstanding above the purchaser  reserves the right to reject any or all the  bids.

15.    We look forward for your quotation.

      

                  Thanking you,

                                                                                                        

                                                                                                    Chairman

                                                                                        Central Purchase unit, NIT Srinagar

 

Note:

1.      Before preparing your valuable bid kindly go through the document  fully and take care of all the requirements.

2.      Bidders from outside Srinagar may please send their Bids much  in advance so  that  they are received in time.

                                              

                                                                          

 

 

 

 

 

Annexure-A

          Schedule of Requirements.

            Details of Equipment:-

 

S. No

Brief description

of the goods

Technical Specifications

Quantity

Delivery period

Bid Security

1

Bed

Steel Bed made of 1 ½ “x 1 ½” square pipe   thickness of  pipe is 1.5 mm . The size of Bed is 6.0’ x 3.0’ x 1.6’. Height fitted with 19 mm board on supports additional two supports  to be given to the floor of the bed, length wise or breadth wise of the same pipe . Supply of the bed should be in finished form i.e painting etc.

440 No’s

15 days

70,000/-

2

Study Chair

Study chair made of 1” round pipe of 14 gage sheet and back fitted with 4 pipes of 12mm diameters. Chair seat with height 18” from ground & back, 30” height. Chair fitted with cushion seat cloth/front on 1”x1” pipe of 1.5mm thickness. The legs of the pipe fitted with 1” plastic shoes. Bracing to be given at back and bottom by flat iron (25mm x 5mm) The study chair finished form i.e polished/painted. 

440 No’s

15 days

20,000/-

3

Study Table

 Table size 3’x2’x2.6’ (height) having a drawer fitted with a laminated board should be covered with wooden beading 19mm size. The legs should be made of 1”x1” square pipe of 1mm thick of legs fitted on 2”x1” (1.5mm) thick pipe ends covered by 1”x2” plastic shoes. Legs of the table fitted with tin sheet width 6”x24”(DPP) in centre from bottom to top.(finished form) i.e. painting/polished.

 

440 No’s

15 days

35,000/-

4

Wardrobe

Wardrobe; 52”x33”x22” having one shelf fitted with hanging rod 24” on vertical shelf of 10” width making 3 compartments for books etc. The sheet of wardrobe will be 1mm/80mm, paint two coats with heavy duty lock four links, handle, hanger made of 14 gauge sheet.

250 No’s

15 days

30,000/-

 

 

 

 


 

                                                                   Annexure-B

BID FORM

 

From M/S………………………………

 

………………………………………..

 

To:       Officer In-charge

            Central Purchase unit, NIT Srinagar.

 

Ref:     IFB No.: NITS/CPU/ /2010/           Dated:.......................goods/Equipment for Department

 

Sir,

With reference to above invitation for bids we would like to say that we have gone through your bid document thoroughly and hence offer our competitive Technical/Price Bid in two covers for the supply of various goods/equipment listed in your document.

The following documents constitute our Bid.

 

(a)                Bid form

(b)                Price Bid schedule in the requisite format

(c)                Authorization dealer ship certificate from the manufacturer

(d)               Valid sales tax certificate

(e)                Technical literature for the goods/equipment

(f)                 Names of organization where this equipment has been supplied. (Applicable for equipment whose unit price exceeds Rs.2.00 lacks

(g)                Bid security as mentioned in the schedule of requirements in the form of BANK draft drawn in favour of the Officer In charge CPU NIT Srinagar.

          

 

                 Kindly feel free for any enquiries and clarifications.

 

                                                                                                   Yours Sincerely

 

 

                                                                                                           (……………..)

                                                                                                  From M/S………………..

 Place………………….                                                           

                                                                                                  …………………………..

 Date……………………

 

 

 

 

 

 

 

                                                Annexure-C

Technical specification.

S.No

Name of Equipment/Goods

Make, Model, Country of origin and technical specification

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Annexure-D

Price Schedule

 

S. No

Name of equipment/goods

Ex Factory/Ex show room cost

Custom Duty & Excise Duty

CST@ 4% against Form-D

Packing & forwarding transportation

Incidental services

Total unit price

Quantity

Total Price